Executive Assistant to the Director

MegaBiz is a growing international petrochemical trading company. Our business is built on strong partnerships, agility, and the expertise of our team. We are looking for a proactive, well-organized Executive Assistant to the Director who can manage competing priorities, coordinate daily activities, and handle sensitive information with discretion. About the Role You will work closely with the Director to keep schedules, communication, and follow-up actions organized. This position requires sound judgment, attention to detail, and the ability to anticipate needs in a fast-paced international environment. Key Responsibilities Provide administrative and operational support to the Director. Manage the Director’s calendar, appointments, and priorities. Organize meetings, prepare agendas and briefing materials, and track follow-up actions. Draft and coordinate professional correspondence in Azerbaijani, English, and Russian. Coordinate communication with internal teams, local partners, and international stakeholders. Prepare and organize reports, presentations, documents, and records. Arrange business travel, including transport, accommodation, and detailed itineraries. Monitor incoming emails, highlight urgent matters, and coordinate timely responses. Support strategic initiatives and assigned projects by tracking tasks and deadlines. Handle confidential information with professionalism and discretion. Requirements At least 1 year of experience in a similar role. Bachelor’s degree in Business Administration or a related field. Fluency in Azerbaijani and a good working command of English and Russian, both written and spoken. Strong organizational, communication, and time-management skills. Ability to prioritize tasks, work independently, and meet deadlines. Attention to detail, sound judgment, and a practical approach to problem-solving. A proactive, adaptable, and reliable working style. Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. Why Join MegaBiz? Work closely with senior leadership, gain exposure to international business operations, and develop your coordination and project support skills within a growing company. Send your CV to the e-mail address in theApply for jobbutton with the subject line “Executive Assistant to Director”.