Project & Administrative Assistant

"Nardaran Invest LLC" announces an open position for Project & Administrative Assistant. Sea Breeze Resort is seeking someone who can work systematically and accurately with tasks, data, and project materials, with an analytical mindset, close attention to detail, and the discretion to handle confidential information in a fast-paced environment of real estate development, construction, and architectural projects. Responsibilities: Maintain and organise the executive's tasks, trackers, and deadlines; process data and keep project statuses up to date; Process and structure payment invoices, documents, summary tables, reports, and analytical materials; Prepare presentations: structure information, visualise data, and build charts and comparison materials; Work with analytical materials containing financial and real estate development metrics: revenue, gross/net profit, ROI, CAPEX/OPEX, cash flow, construction cost, sales price per sq. m, margin, payback period; Handle business correspondence and prepare materials in English and Russian, and in Azerbaijani when required; Use ChatGPT, Claude, Gemini, and other AI tools to analyse and process information and to prepare tables, texts, comparisons, and presentation materials; Collect, verify, and structure information from departments and contractors; monitor the execution of assignments and deadlines; Prepare concise briefs and materials on architectural, construction, and development projects; Provide a daily task status summary to the First Aide; maintain remote communication with the executive during business trips; Handle confidential information and comply with trade secret requirements; Carry out other assignments from the executive. Requirements: Higher education in economics, finance, management, business administration, engineering/construction, or a related field; 2+ years of relevant experience at a large company as an executive assistant, project coordinator, analyst, or in an administrative and project support role; Experience at a real estate development, construction, architecture, consulting, or investment company, or involvement in real estate projects, is an advantage; Confident work with numbers and large volumes of information: building tables, calculations, data reconciliation, and structuring information; Understanding of key development project metrics (revenue, profit, ROI, CAPEX/OPEX, cash flow) and area measures (GFA, GBA, NSA, saleable area); Advanced Excel / Google Sheets (formulas, pivot tables, charts); PowerPoint / Google Slides; Word / Google Docs; Hands-on experience using ChatGPT and/or Claude for work tasks; Advanced work with AI tools (building AI agents, connecting tools and cloud services, creating AI workflows, process automation) and experience with Power BI or similar data visualisation tools — an advantage; Understanding of project documentation and architectural and construction terminology; experience preparing financial models or management reporting — an advantage; Systematic approach, attention to detail, analytical mindset, independence, the ability to see tasks through, and a high speed of work; Ability to track deadlines and assignments, get up to speed on new topics quickly, and deliver short, accurate results; Excellent business writing skills; Reliability and discretion; willingness to sign a non-disclosure agreement (NDA); Azerbaijani — fluent / native; Russian — fluent business-level, spoken and written — mandatory; English — at least Upper-Intermediate (B2) — mandatory; Advanced (C1) is an advantage. What we offer: Competitive salary; Schedule: 5/2, 09:00 – 18:00; Lunch and shuttle bus provided. Suitable candidates are kindly requested to send their CVs to the e-mail address in theApply for jobbutton, indicating "Project & Administrative Assistant".