Project Administrator

Work Location: Baku Position Overview: The Project Administrator will provide administrative and coordination support to project teams, ensuring effective document control, communication, reporting, and day-to-day project activities. The role requires strong organizational skills and close coordination with Project Management, Engineering, Procurement, Commercial, and other relevant functions. Key Functions: Provide administrative and coordination support to Project, Operations, and Business teams, ensuring the effective organization and execution of day-to-day activities and project-related processes Maintain project documentation, correspondence, reports, registers, and records in an organized and up-to-date manner Coordinate meetings, prepare agendas and minutes, and follow up on assigned actions and deadlines Support preparation of project reports, presentations, trackers, and other required documentation Coordinate communication and documentation between internal departments, clients, vendors, and subcontractors Monitor project action items, deliverables, and deadlines and provide regular updates to the Project Manager Support project mobilization, procurement, logistics, and other administrative activities as required Ensure project documentation and administrative processes comply with company and project requirements Required Qualifications & Experience: Bachelor’s degree in Engineering, Business, Commercial Management, or a related field; Electrical, Instrumentation, or Control & Automation Engineering background is preferred MBA or relevant postgraduate qualification is a strong advantage; PMP or equivalent Project Management certification is preferred Relevant experience in proposal preparation, tendering, cost estimation, or commercial engineering, preferably within Oil & Gas, Energy, Industrial, or EPC environments Skills & Competencies: Bachelor’s degree in Business Administration, Management, Engineering, or a related field Previous experience in project administration, project coordination, or a similar role, preferably within Oil & Gas, Energy, Industrial, or EPC environments Good understanding of project documentation, reporting, and coordination processes Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook Strong organizational, communication, and time-management skills with attention to detail Ability to manage multiple tasks and priorities within project deadlines Knowledge of project management tools and systems is an advantage PMP, CAPM, or other relevant Project Management certification is an advantage Fluent in Azerbaijani and English; Russian is an advantage Interested candidates who meet the requirements should send their CVs, stating the job title in the subject line, to the e-mail address in theApply for jobbutton.