Production Administration & Reporting Specialist

BSY is seeking a Production Administration & Reporting Specialist to provide administrative and reporting support to the Head of Shipbuilding Production, enabling greater focus on core production management. Location: Baku, Garadagh district (Address: 25th km Salyan Highway (Baku-Astara Highway), Key responsibilities Prepare and maintain accurate, properly formatted daily, weekly and monthly production reports, trackers and management summaries within agreed deadlines. Collect, consolidate and validate data from production sections and relevant departments. Follow up on gaps, inconsistencies and material deviations, escalating unresolved issues to the Head of Shipbuilding Production. Prepare Excel spreadsheets, data summaries, charts and trend analyses for management review and decision-making. Monitor planned and actual manpower loading and man-hours across production sections, activities and projects using data supplied by responsible teams. Maintain trackers providing preliminary plan-versus-actual visibility. Follow up on missing or delayed manpower information and highlight significant deviations, resource gaps or unusual patterns. Perform or coordinate production-related 1C/ERP transactions within the role’s approved scope. Requirements A bachelor’s degree in Business, Economics, Engineering, Industrial Engineering, Management or a related field. At least 2 years of relevant experience in production or operations support, reporting, project coordination, planning, data analysis or a comparable data-intensive role. English at a minimum of B2 / Upper-Intermediate, with the ability to communicate with the manager in day-to-day business, write emails and explain reports and presentations. Fluent Azerbaijani language skills. Excellent Microsoft Office proficiency, especially Excel, Word and PowerPoint, including the ability to prepare clear, management-level presentations. Advanced Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF formulas, charts, data cleaning and analysis of large datasets. Practical experience with ERP or enterprise data systems and the ability to work with large volumes of operational data. Strong attention to detail, numerical accuracy, analytical thinking and problem-solving, including the ability to challenge inconsistent information professionally. Strong follow-up, coordination, planning, prioritization and time management, with ownership, accountability and the ability to meet strict deadlines. Clear written and verbal communication and the ability to work effectively with production supervisors, managers and cross-functional teams. Preferred 1C experience is strongly preferred. Experience in shipbuilding, ship repair, manufacturing, construction, heavy industry or another operational environment. Experience with manpower/man-hour tracking, production reporting or project allocation data. Experience preparing dashboards or structured management reports. Russian language proficiency is an advantage. Conditions Based at Baku Shipyard. Office-based. Working schedule: 5 days a week, from 08:00 to 17:00; Lunch and transportation are provided by the company; Individual Medical insurance is provided. Interested candidates can apply by clicking the link provided in the"Apply"button — open the link, upload your CV and answer a few short questions. We will let you know the outcome of your application by e-mail.