Project & Administrative Assistant

"Nardaran Invest LLC" announces an open position for Project & Administrative Assistant. Maintain and organise the executive's tasks, trackers, and deadlines; process data and keep project statuses up to date;Process and structure payment invoices, documents, summary tables, reports, and analytical materials;Prepare presentations: structure information, visualise data, and build charts and comparison materials;Work with analytical materials containing financial and real estate development metrics: revenue, gross/net profit, ROI, CAPEX/OPEX, cash flow, construction cost, sales price per sq. m, margin, payback period;Handle business correspondence and prepare materials in English and Russian, and in Azerbaijani when required;Use ChatGPT, Claude, Gemini, and other AI tools to analyse and process information and to prepare tables, texts, comparisons, and presentation materials;Collect, verify, and structure information from departments and contractors; monitor the execution of assignments and deadlines;Prepare concise briefs and materials on architectural, construction, and development projects;Provide a daily task status summary to the First Aide; maintain remote communication with the executive during business trips;Handle confidential information and comply with trade secret requirements;Carry out other assignments from the executive. Əsas vəzifələr Maintain and organise the executive's tasks, trackers, and deadlines; process data and keep project statuses up to date; Process and structure payment invoices, documents, summary tables, reports, and analytical materials; Prepare presentations: structure information, visualise data, and build charts and comparison materials; Work with analytical materials containing financial and real estate development metrics: revenue, gross/net profit, ROI, CAPEX/OPEX, cash flow, construction cost, sales price per sq. m, margin, payback period; Handle business correspondence and prepare materials in English and Russian, and in Azerbaijani when required; Use ChatGPT, Claude, Gemini, and other AI tools to analyse and process information and to prepare tables, texts, comparisons, and presentation materials; Collect, verify, and structure information from departments and contractors; monitor the execution of assignments and deadlines; Prepare concise briefs and materials on architectural, construction, and development projects; Provide a daily task status summary to the First Aide; maintain remote communication with the executive during business trips; Handle confidential information and comply with trade secret requirements; Carry out other assignments from the executive. Tələblər Higher education in economics, finance, management, business administration, engineering/construction, or a related field; 2+ years of relevant experience at a large company as an executive assistant, project coordinator, analyst, or in an administrative and project support role; Experience at a real estate development, construction, architecture, consulting, or investment company, or involvement in real estate projects, is an advantage; Confident work with numbers and large volumes of information: building tables, calculations, data reconciliation, and structuring information; Understanding of key development project metrics (revenue, profit, ROI, CAPEX/OPEX, cash flow) and area measures (GFA, GBA, NSA, saleable area); Advanced Excel / Google Sheets (formulas, pivot tables, charts); PowerPoint / Google Slides; Word / Google Docs; Hands-on experience using ChatGPT and/or Claude for work tasks; Advanced work with AI tools (building AI agents, connecting tools and cloud services, creating AI workflows, process automation) and experience with Power BI or similar data visualisation tools — an advantage; Understanding of project documentation and architectural and construction terminology; experience preparing financial models or management reporting — an advantage; Systematic approach, attention to detail, analytical mindset, independence, the ability to see tasks through, and a high speed of work; Ability to track deadlines and assignments, get up to speed on new topics quickly, and deliver short, accurate results; Excellent business writing skills; Reliability and discretion; willingness to sign a non-disclosure agreement (NDA); Azerbaijani — fluent / native; Russian — fluent business-level, spoken and written — mandatory; English — at least Upper-Intermediate (B2) — mandatory; Advanced (C1) is an advantage.