Executive Assistant to Director

MegaBiz is a global petrochemical trading company headquartered in Istanbul, Turkey. Operating in a highly competitive and fast-evolving market, we continue to grow through strong partnerships, adaptability, and the professionalism of our team. About the Role We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Director in managing daily operations and advancing strategic objectives. This role is ideal for a candidate who thrives in a fast-paced environment, demonstrates excellent communication skills, and can efficiently handle multiple priorities with discretion and professionalism. Key Responsibilities Strategic & Administrative Support Provide high-level administrative and operational support to the Director Assist in executing strategic initiatives and business priorities Communication & Correspondence Manage professional business correspondence and communications Conduct internal, local, and international communication in line with company standards Meeting & Coordination Organize meetings, prepare agendas, and coordinate logistics Ensure the Director is fully prepared with relevant materials and briefings Document & Reporting Management Maintain organized records, documents, and files Prepare reports, presentations, and summaries as required Calendar & Task Management Manage the Director’s schedule, appointments, and priorities Ensure efficient planning and execution of daily activities Travel Coordination Arrange business travel, including tickets, accommodation, and itineraries Coordinate meetings and logistics related to travel plans Operational & Administrative Tasks Manage emails, incoming requests, and daily workflow Support ad hoc projects and administrative tasks as needed Requirements Minimum 1 year of experience in a similar role Bachelor’s degree in Business Administration or a related field Fluency in Azerbaijani and strong proficiency in English and Russian Strong verbal and written communication skills Excellent organizational and multitasking abilities High attention to detail and analytical thinking Ability to work under pressure and meet tight deadlines Self-motivated, flexible, and reliable Proficiency in Microsoft Office applications Application Process Interested candidates are invited to send their CV to the e-mail address in the Apply for job button Please indicate “Executive Assistant to Director” in the subject line of your email. Applications without the specified subject line will not be considered. Only shortlisted candidates will be contacted. Why Join MegaBiz? Join a dynamic and growing international company where you will gain exposure to executive-level decision-making, enhance your professional skills, and build a successful career.