Logistics Assistant

Workplace: Nargiz Mall Head Office Work schedule: 5-days 40 hours a week Reports to: Logistics Manager Key Responsibilities: Review, verify and reconcile shipping and logistics documents to ensure accuracy and completeness. Assist with the preparation and processing of required paperwork and documentation. Prepare, proofread, and edit documents, official correspondence, and reports for the Logistics Department. Maintain and update databases, prepare reports, and organize electronic spreadsheets. Enter data from multiple sources into Excel spreadsheets and verify the accuracy of data entries and calculations. Maintain and organize the electronic filing system for logistics and administrative documentation. Upload import declarations, certificates, and other relevant documents to the Inditex online platform. Prepare official letters addressed to government authorities, including Customs, the Ministry of Health, the Ministry of Economy, and other relevant institutions. Provide administrative and operational support to the Logistics Manager. Assist with reviewing financial documents related to logistics operations, calculating expenses, and preparing financial reports. Requirements: Bachelor’s degree required. Good command of Microsoft Excel, including formulas, functions, spreadsheets, and data management. Proficiency in Microsoft Word and other Microsoft Office applications. Knowledge of Azerbaijani, Russian, and English. Familiarity with Adobe Photoshop and other graphic design software is an advantage. Basic knowledge of finance and accounting principles, expense calculations, invoices, and payment documentation. Ability to analyze financial data, verify calculations, and work with reports. Strong attention to detail, accuracy, and organizational skills. Good time management skills and the ability to handle multiple tasks simultaneously. Ability to work independently and collaboratively as part of a team.